UROP Acceptance Checklist

Congratulations on being selected for participation in the Undergraduate Research Opportunities Program (UROP) for the Fall 2018 semester! To accept this award, you must complete all of the following steps:

Step 1: Sign the Employee Contract

The UROP Employee Contract will be sent to your UMail address and must be completed by Friday, August 10. By completing the UROP Contract, you agree to abide by the UROP policies outlined in the Contract.

View Fall 2018 UROP Contract »

Step 2: Attend Orientation

Join us at orientation to meet the Undergraduate Research Leaders, review award requirements and procedures, program expectations, payroll information, and to meet the Office of Undergraduate Research staff.

All UROP Scholars (new and renewal) MUST attend UROP Orientation. UROP funding will not be distributed before you attend orientation and are hired OR before the first date of class, whichever comes later. Scholars who are not registered for orientation or arrive more than thirty (30) minutes late may be turned away and asked to register for a later session. The only way to reserve a seat in orientation is to register and arrive on time.

Orientation Agenda

First half hour:
Optional Meet-and-Greet with Undergraduate Research Leaders

Final hour:
Mandatory Fall 2018 UROP Orientation

Register for one UROP Orientation using the links below:

Monday, August 13

12:00 - 1:30pm
Sill 120

Register »

Tuesday, August 14

10:30 - 12:00pm
Sill 120

Register »

Thursday, August 16

2:30 - 4:00pm
Sill 120

Register »

Friday, August 17

1:00 - 2:30pm
Sill 120

Register »

Monday, August 20

11:00 - 12:30pm
Sill 120

Register »

Step 3: Complete the Hiring Process

All UROP Scholars must be hired before they can be paid. The UROP Hiring Process consists of three steps, listed below:

ePAF Form

This University of Utah form will be completed before your hiring appointment based on the information you provide by signing your Acceptance/Hiring Contract. This form will update your information in CIS, such as contact information, an emergency contract, and demographic information.

Employee Intellectual Property Assignment Agreement (EIPAA)

This University of Utah form is required of all employees. Review and sign the student employee form online. You will need to log in to CIS to access and sign this form. For more information about this form, contact Technology & Venture Commercialization at the University of Utah. This form should be completed before your hiring appointment and must be completed before you can be hired.

Sign the Student Employee Agreement »

I-9 Form

This United States form is used for verifying the identity and employment authorization for employment in the United States. More information on this form can be found online on the U.S. Citizenship and Immigration Services webpage. Review the List of Acceptable Documents online and identify either ONE valid unexpired document from List A OR ONE valid unexpired document from List B AND ONE valid unexpired document from List C to bring to your hiring appointment. This form cannot be completed without documentation and must be completed in-office.

UROP Scholars will need to schedule a hiring appointment if you do not currently have a current active University (campus or hospital) position. As indicated in the UROP Contract, hiring arrangements must be made before Friday, August 24. Failure to make hiring arrangements prior to that date will result in forfeiture of the UROP funding.

Schedule a Hiring Appointment »

Again, congratulations on earning this award! The Office of Undergraduate Research is here to support you in your research and creative work. Please do not hesitate to contact us if we can be of help to you.