UROP Acceptance Checklist

Congratulations on being selected for participation in the Undergraduate Research Opportunities Program (UROP) for the Fall 2019 semester! To accept this award, you must complete all of the following steps:

Step 1: Sign the Participant Agreement

The UROP Participant Agreement will be sent to your UMail address and must be completed by Wednesday, August 7. By completing the UROP Participant Agreement, you agree to abide by the UROP policies outlined in the Agreement.

View FALL 2019 UROP Participant Agreement »

Step 2: Attend Orientation

Join us at orientation to meet the Undergraduate Research Leaders, review award requirements and procedures, program expectations, stipend information, and to meet the Office of Undergraduate Research staff.

All UROP Scholars (new and renewal) MUST attend UROP Orientation. The UROP stipend will not be distributed before you attend orientation and are hired as a UROP Participant OR before the first date of class, whichever comes later. Scholars who are not registered for orientation or arrive more than thirty (30) minutes late may be turned away and asked to register for a later session. The only way to reserve a seat in orientation is to register and arrive on time.

Orientation Agenda

First half hour:
Optional Meet-and-Greet with Undergraduate Research Leaders

Final hour:
Mandatory Fall 2019 UROP Orientation

Step 3: Complete the Hiring Process

All UROP students must be hired as UROP Participants before the UROP stipend can be distributed. The UROP Hiring Process consists of three steps, listed below:

ePAF Form

This University of Utah form will be completed before your hiring appointment based on the information you provide by signing your UROP Participant Agreement. This form will update your information in CIS, such as contact information, an emergency contract, and demographic information.

Employee Intellectual Property Assignment Agreement (EIPAA)

This University of Utah form is required of all employees. Review and sign the student employee form online. You will need to log in to CIS to access and sign this form. For more information about this form, contact Technology & Venture Commercialization at the University of Utah. This form should be completed before your hiring appointment and must be completed before you can receive the UROP stipend.

Sign the Student Employee Agreement »

I-9 Form

This United States form is used for verifying the identity and employment authorization for employment in the United States. More information on this form can be found online on the U.S. Citizenship and Immigration Services webpage. Review the List of Acceptable Documents online and identify either ONE valid unexpired document from List A OR ONE valid unexpired document from List B AND ONE valid unexpired document from List C to bring to your hiring appointment. This form cannot be completed without documentation and must be completed in-office.

UROP Students will be contacted directly by the OUR no later than Monday, August 19 if you need to come in for a hiring appointment. As indicated in the UROP Participant Agreement, hiring arrangements must be made before Friday, May 23. Failure to make hiring arrangements prior to that date will result in forfeiture of the UROP stipend.

Again, congratulations on earning this award! The Office of Undergraduate Research is here to support you in your research and creative work. Please do not hesitate to contact us if we can be of help to you.